Module Details of ABC SMS Database Software

Affordable, Basic Compliance (ABC) SMS database software satisfies the needs of smaller operators in all aviation industry segments.

Startups (and small companies) realize instant benefits from this simple, but complete system. Startups typically have neither defined nor documented risk management processes. ABC becomes an instant solution.

Get on the Fast Track to SMS Compliance

ABC puts startups on the fast track toward gaining an AOC by providing an SMS manual template backed by affordable, basic, SMS compliance software.

ABC offers a huge advantage, expecially if you are a U.S. or Canadian operator who must demonstrate SMS implementation before being granted the AOC.

ABC Satisfies Need of Underserved Market

ABC was created because SMS Pro and other SMS sytems are too expensive for much of the world. SMS Pro's high price results from clients' demand for high levels of technical support as well as continued enhancements. SMS Pro clients demand the best.

Unfortunately, smaller operators suffer because they don't need all the "bells and whistles" that proactive safety and quality teams have come to expect in SMS Pro.

Since ABC is an SMS Pro variant, most of the documentation and training videos can be faithfully shared across the systems without losing context. TASSC will, as time permits, remove SMS Pro branding from documentation to reduce confusion.

Selected Modules for Affordable SMS Compliance

TASSC selected certain SMS Pro modules for complete, SMS compliance.

Some of these modules below have been simplified. As an example, most small operators (and startups) don't need an integrated Fishbone diagram to illustrate the root cause(s) of reported safety concerns. While Fishbone Diagrams are cool, they suit larger operators with full-time safety and quality managers.

Listed below are short descriptions of selected ABC modules. You will find links back to the SMS Pro website for more details and screenshots of what to expect within your ABC SMS database.

  My Safety Menu Item

Safety Reporting System

Issue Reporter allows logged-in employees to report issues to management.

  • Instant feedback to user with email confirmation
  • Instant email notifications to safety teams
  • Anonymous reporting supported
  • Confidential reporting supported
  • Over 15 industry-accepted pre-defined reporting forms
  • Accepts attachments (images, audio files, video)

Executive Dashboard

Safety performance monitoring dashboard allows users to configure report layout based on their preferences.

  • Over 35 individual charts
  • Many interactive, highly visual charts
  • Drag and drop functionality
  • Each chart securely accessed based on user role

FAA Airport Self-Inspection (Airports only)

Based on FAA's paper-based self inspection program.

  • Automatically submits deficiencies as hazard reports
  • Configured for twice-daily inspections
  • Mapping interface to mark damaged runways, etc.
  • PDF exports
  • Requires Internet connection
 

Risk Assessment Tool

Aviation risk assessment tool that is completely configurable for all types of operation.

  • Highly configurable
  • Automated escalation based on risk
  • Notify user in real time of go/no-go
  • PDF export
  • Historical analysis

Safety Workspace

Safety workspace is the personal workspace of each employee to manage their safety related tasks. Sections include

  • User's Reported Issues;
  • User's Assigned Issues and Audits;
  • Assigned Corrective Preventive Actions (CPAs);
  • Assigned Investigations;
  • Safety Meetings and safety communications; and
  • Safety Managers' Contact Details

Public Issue Reporting

Accept safety reports from users without accounts in safety program. Simple, easy to use. Useful for:

  • Vendors
  • Contractors
  • Affiliated airlines
  • Airport tenants
  • Customers
 

Risk Reduction by Policy & Communication

Applicable Regulations

Provide employees a quick view any industry safety regulations that govern your operation. Useful to display quick references to:

  • Regulations for pilots, maintenance personnel, etc.;
  • International aviation regulations; and
  • Aircraft safety procedures.

Policies & Procedures

Post and manage policies and procedures online for all employees to view. Templates available. Integrated into:

  • Non-punitive reporting policy (online hazard reporting);
  • Hazard reporting policy (online hazard reporting);
  • Classification schemes (hazard management); and
  • Risk analysis charts.

Duties & Responsibilities

Communicate clearly to stakeholders the duties and responsibilities of key safety personnel.

  • Visible to all employees
  • Documents employee acknowledgement of their duties;
  • Allows review period to auto-expire; and
  • Duties mapped to employee roles
 

Goals & Objectives

Well-chosen goals and objectives point airlines and airports in the right direction.

  • Goals & objectives shared to all users;
  • Hide certain items from general users;
  • Auto-tracked and manually-tracked objectives; and
  • Running-totals chart for easy communication.

Organization Chart

Organization chart clearly communicating reporting lines of management structure.

  • Key component of every SMS program
  • Configurable
  • Visible to all employees
 

Included Risk Management Modules

Analysis of Risk Charts

Easily review classified issues and identify areas to focus risk management resources. Excellent, real-time drill-down capabilities with multiple filters that include:

  • Type of Issue charts
  • Associated Hazards charts (from hazard register)
  • Related Policies & Procedures charts
  • Root Cause charts
  • Many Key Performance Indicator (KPI) charts
  • Human Factors charts

CPA Manager

Allows safety managers to view all corrective actions and identify bottlenecks.

  • View all corrective preventive actions
  • Easily manage all overdue CPAs from one interface
  • Automated escalation features
  • Performance rating features for safety committees

Data Analysis & Export

Create ad hoc reports to investigate data and export to various formats.

  • Full text search
  • Filter by division, sorting and grouping
  • Perform analysis by classification types
  • Filter by key performance indicators (KPIs)
 

Hazard Risk Register

Creates a hazard and risk register generated from your Operational Risk Profile.

  • Visual charts depicting top hazards
  • Displays both hazards and risks
  • Ability to elevate hazard threat based on seasonal effect
  • Export to Excel
  • Filtering and sorting

Issue Manager

  • Conduct risk assessments
  • Classify issues
  • Track corrective preventive actions
  • Conduct investigations
  • Request witness statements, and more.

Automated alerts and escalation for overdue items.

Identify and track key performance indicators.

Management of Change

Use this module to document Change Management activities.

  • Industry-accepted template - Easy to use workflow
  • Integrated into Issue Manager for multiple projects
  • Integrated into Hazard Register and Proactive Hazard Analysis Tools
  • Export to PDF the final report
 

Proactive Risk Analysis

Pro-actively identifying significant hazards must include feedback from staff and be performed regularly.

  • System description based on SHELL or 5M models
  • Integrated into Issue Manager to classify issues based on identified hazards
  • Comes with predefined Operational Risk Profile for easy starting
  • Identify and track key performance indicators (KPIs)

Risk Impact Trending Charts

Investigate developing trends with issues that have been classified in the Issue Manager.

  • Very sexy charting tools
  • Filter by division, start date and end date
  • Ability to focus on key performance indicators (KPIs)
  • Drill-down features with multiple charting tools
 

Included Aviation SMS Safety Assurance Modules

Audit Suite

Useful for internal audits and auditing vendors. Offline audit tools included.

  • Comes with IOSA, ISAGO and BARS checklists
  • Easily create your own checklists
  • Offline and online capabilities with excellent reports
  • Integrated with Issue Manager's risk management framework

Continuous Improvement

Group of advanced interactive charting tools to monitor safety and quality performance.

  • Trending charts with filter capability
  • Useful for executives and department heads
  • Proactive hazard investigation abilities
  • Monitor company reporting culture

Gap Analysis

Conduct routine gap analysis against regulatory standards to monitor continuous improvement. Multiple industry-accepted models, including:

  • ICAO
  • FAA
  • Transport Canada
  • IS-BAO
  • State Safety Program (SSP)
 

KPI Trend Monitor

Easily track key performance indicator (KPI) performance and normalize data against industry statistics.

  • Quickly normalize data for comparison
  • One-click trend chart generation
  • Standard deviation and variance statisitcs
  • Normalization rate by year of operation

Training & Qualifications

Provides a means for operators to manage employee training and qualification requirements.

  • Email notifications for expiring items
  • Manage training, qualifications and ratings
  • Schedule new training and easily document completed training
  • Store user-training files and documentation

Risk Exposure

Executives gain a 30,000 foot perspective of the risk management processes.

  • Displays risk over time
  • Compare current month risk exposure to previous month
  • Filter by month, year and division
  • Useful to evaluate reporting culture
 

SMS Implementation Manager

Plan your SMS implementation using industry approved aviation SMS implementation models, such as:

  • Transport Canada;
  • ICAO;
  • FAA; and
  • IS-BAO.

Vendor Management

Contractors must take all possible measures necessary to adhere to your safety program. Monitor risks associated with vendors and contractors. Includes:

  • Vendor ratings
  • Vendor risk management reports
  • Associate vendors with reported issues
  • Integrated with Offline Hazard Reporting
  • Document critical safety communication
 

Included Aviation Safety Promotion Modules

All Employee Letter

Letter to employees announcing SMS implementation details.

  • Target messages to specific groups, such as pilots or dispatch
  • Automated reminders to users to read messages
  • Used also for "Read Files"
  • Reports of users reading/not reading
  • Simple, one-click reminders

SMS Induction Manager

Proves/documents employees understand their SMS roles.

  • Target messages to specific groups, such as pilots or dispatch
  • Automated reminders to users to read messages
  • Used also for "Read Files"
  • Reports of users reading/not reading
  • Simple, one-click reminders

Meeting Manager

Easily create and document meetings to meet ICAO requirements. Among most useful modules.

  • Meeting agenda attachments with email reminder attachment
  • Create meetings based on type: overdue issues, issues requiring review, etc.
  • Great for safety committee meetings
  • Hold meetings online or in conference room
  • History of past meeting minutes and agendas
 

Message Board

Communicate to users and be assured they are reading your messages!

  • Target messages to specific groups, such as pilots or dispatch
  • Automated reminders to users to read messages
  • Used also for "Read Files"
  • Reports of users reading/not reading
  • Simple, one-click reminders

Newsletter Templates

Communicate important safety information to all organizational employees and stakeholders.

  • Create and save templates for consistent newsletters
  • Target newsletters based on user groups
  • Integrated into Executive Dashboard
  • Users read newsletter either in their emails or on system

Safety Surveys

Receive feedback from users about the effectiveness of the SMS.

  • Just another survey tool
  • Easy to use
  • Archive results
 
 
Setup

Customize Settings

SMS Admins configure SMS Pro according to their business needs.

User Accounts

Manage user accounts and permissions for your aviation safety portal.